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Job Title: Payroll & Benefits Specialist
Department: Administration
Reports To: Head of School
FLSA Status: Non-Exempt

Job Purpose
Compiles and records employee time and payroll data and computes employees’ time worked. Computes and posts wages and deductions, and prepares & runs semi-monthly payrolls. Also monitors monthly benefit invoices and is responsible for annual open enrollments and benefits changes.

Qualifications
Minimum 1-3 years of direct experience and some college courses in related field or a combination of work experience & education. Must possess general knowledge of payroll & benefits administration as well as labor & ERISA laws.

Tasks

Payroll

  • Process and issue employee paychecks and statements of earnings and deductions.
  • Compute wages and deductions, and enter data into computers.
  • Review time sheets, work charts, wage computation, and other information to detect and reconcile payroll discrepancies.
  • Compile employee time, production, and payroll data from time sheets and other records.
  • Process paperwork for new employees and enter employee information into the payroll system.
  • Verify attendance, hours worked, and pay adjustments, and post information onto designated records.
  • Record employee information, such as exemptions, transfers, and resignations, to maintain and update payroll records.
  • Issue and record adjustments to pay related to previous errors or retroactive increases.
  • Keep track of leave time, such as vacation, personal, and sick leave, for employees.
  • Provide information to employees and managers on payroll matters, tax issues, benefit plans, and collective agreement provisions.
  • Conduct verifications of employment.
    Distribute and collect timecards each pay period.
  • Keep informed about changes in tax and deduction laws that apply to the payroll process.
  • Balance cash and payroll accounts.
    Complete, verify, and process forms and documentation for administration of benefits such as pension plans, and unemployment and medical insurance.

Benefits

  • Processes and files benefits forms and related information.
  • Verifies monthly invoices and verifies payroll deductions.
  • Informs employees of eligibility.
  • Verifies & processes claim forms.
  • Maintains benefit records.
  • Responsible for setting up benefits informational meetings.
  • Distributes benefits documentation.
  • Coordinates with benefits brokers.
  • Processes annual open enrollment.

Work Activities

  • Documenting/Recording Information
  • Performing Administrative Activities
  • Communicating with Supervisors, Peers, or Subordinates
  • Evaluating Information to Determine Compliance with Standards
  • Organizing, Planning, and Prioritizing Work
  • Establishing and Maintaining Interpersonal Relationships
  • Calculate financial data.
  • Check data for recording errors.
  • Compile data or documentation.
  • Enter information into databases or software programs.
  • Maintain current knowledge related to work activities.
  • Prepare documentation for contracts, transactions, or regulatory compliance.
  • Provide information to coworkers.
  • Record personnel information.
  • Verify employee information.

Skills

  • Active Listening: Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
  • Reading Comprehension: Understanding written sentences and paragraphs in work related documents.
  • Speaking: Talking to others to convey information effectively.
  • Critical Thinking: Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
  • Writing: Communicating effectively in writing as appropriate for the needs of the audience.
  • Social Perceptiveness: Being aware of others’ reactions and understanding why they react as they do.
  • Coordination: Adjusting actions in relation to others’ actions.
  • Service Orientation: Actively looking for ways to help people.
  • Persuasion: Persuading others to change their minds or behavior.
  • Complex Problem Solving: Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.
  • Time Management: Managing one’s own time and the time of others.
  • Databases: Using a computer application to manage large amounts of information, including creating and editing simple databases, inputting data, retrieving specific records, and creating reports to communicate the information.
  • Spreadsheets: Using a computer application to enter, manipulate, and format text and numerical data; insert, delete, and manipulate cells, rows, and columns; and create and save worksheets, charts, and graphs.
  • Word Processing: Using a computer application to type text, insert pictures, format, edit, print, save, and retrieve word processing documents
  • Physical Demands: The employee will occasionally climb or balance; stoop, kneel, crouch, or crawl; the employee will frequently Stand; Sit; the employee will regularly walk; use hands to finger, handle, or feel; reach with hands and arms; talk or hear; the employee will occasionally life up to 25 pounds.
  • Specific vision abilities required for this job include close vision; distance vision; peripheral vision; depth perception; ability to adjust focus.
  • The employee is occasionally in outdoor weather conditions.

Job descriptions are not meant to be all inclusive and may evolve & change. The School reserves the right to modify and/or change job duties with written notice to Staff.

How to Apply

Please use the form to submit a request for consideration. We will contact you regarding next steps. Thank you! 

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